*Active only after you've received an

invitation via email  

Communication

In order to keep HOA costs down, we rely on email and this website as our main methods of communicating information. We WILL NOT share your information with anyone.

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***Please add "ridingoaks@polkadotpm.com" to your email address book to ensure our communication goes through your email filters and into your inbox.

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PLEASE NOTE: YOU ARE RESPONSIBLE FOR CHECKING THE EMAIL ADDRESS YOU PROVIDE TO US. IF IT IS ONE YOU INFREQUENTLY ACCESS, THIS DOES NOT EXCUSE YOU FROM MEETING THE DUE DATES FOR ASSESSMENTS, RESPONDING TO INQUIRIES, ETC. PLEASE PROVIDE AN EMAIL ADDRESS YOU FREQUENTLY USE.

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Bylaws and Community Documents

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Please be sure to review the Community Governing Documents before making any changes to the exterior of your home. Community member documentation such as the budget, meeting minutes and modification forms can be found by contacting your Property Managers at ridingoaks@polkadotpm.com. 

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Other community documents can be found below:

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1. Master Deed

2. First Amendment to Master Deed

3. Second Amendment to Master Deed

4. Articles of Incorporation

5. Disclosure Statement

6. Bylaws

7. Pool Policy

8. Property Fence Policy

9. Shed Guidelines

10. Accessory Building Guidelines

11. Solar Panel Guidelines

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Riding Oaks Estates HOA Board Meeting Minutes

To request a copy of the Board of Directors Meeting Minutes, please email ridingoaks@polkadotpm.com

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Dues Collection

Dues are paid on the First of each Month in the amount of $277 due. Payments can be made electronically through your member portal or by mailing a check made payable to "Riding Oaks Estates Association" to:

 

Polka Dot Property Management

121 Shafer Drive

Romeo, MI 48065​​

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Garbage Collection

Garbage collection is provided by Steven's Disposal and Recycling Service and is a service included in your yearly dues. Garbage collection day is on Monday and all garbage cans should be removed from the curb within 24 hours of garbage collection. To report a missed pick up or schedule bulk item removal, contact Steven's directly at 800-779-0344.

 

Requests and Grievances 

Modification requests and bylaw violation concerns can be made by contacting Polka Dot Property Management by filling out the violation/modification form found below and will be passed along to the HOA Board for review. It is not the policy of Property Management to issue violations nor approve/deny modification requests, as that responsibility lies with your elected Board of Directors. Before issuing a complaint, we encourage you to ensure that a Bylaw infraction is being made as the Board is not responsible for addressing individual neighborly annoyances.

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Snow Removal and Salting of Community Roads

Great Outdoors is your local snow removal contractor. Snow will be plowed when accumulation reaches a minimum of 1.5 inches. When icy conditions occur, salt will be laid throughout the community. Should additional salt be needed beyond the contracted threshold, it will be completed on an as-needed basis per the HOA Board's approval. We encourage residents to drive cautiously and slowly while in the community at all times, but especially as we enter this winter season. 

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